09.09.24%20Board%20Workshop%20Minutes.pdf

Parent document: Board Meeting-09-23-2024.pdf

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KALAMA => SCHOOLS

Monday, September 9, 2024
Board Workshop

Kalama School District No. 402
548 China Garden Road, Annex room 206, 12:00 p.m.
Executive session immediately following regular agenda

1. Call to Order
President Eader called the meeting to order at 12:00pm followed by the flag salute

2. Roll Call and Declaration of Quorum
Wesley Eader

Dustin Moon

Katie Perkins

Jeremy Kushner

Katie Perkins

Quorum declared

3. Board of Education
A. Social Media Use

Dr. Benjamin shared WSSDA August 2024 Policy & Legal News publication. Attention was
drawn to article relating to social media use.

4. Reports
A. Enrollment vs. Projected

Director of Business Services James Capen shared current enrollment numbers.

B. Policy Manual Audit (1000s)

Dr. Benjamin shared we had an outside audit done on our 1000s series policies. Overall there
were no policies that require immediate attention. The audit will move to the 2000s series.

C. Superintendent Update
Dr. Benjamin shared:
e Friday night the gate was $3,461.00 for our home football game, our highest yet.


5. Discussion
A. Policy Updates (First Reading)

e Policy 2410 Graduation Requirements
o Dr. Benjamin reviewed updates for the policy necessary for moving from a 7
period to a 6 period day.
© Board members are asked to review the updates and bring any questions to the
agenda review meetings with Dr. Benjamin next week.

B. Procedure Updates

Procedure 1420P - Proposed Agenda and Consent Agenda
Procedure 2150P - Students on Governing Boards
Procedure 1400P - Meeting Conduct, Order of Business and Quorum

Dr. Benjamin reviewed the above procedures. No action was taken.

C. WSSDA Conference

e Conference has been booked, working on hotels.

D. WSSDA Boards of Distinction

e Boards of Distinction
o Dr. Benjamin shared the opportunity of applying as a board of distinction in the
future
mu Yes, the board is interested

E. Superintendent Evaluation

e Superintendent Evaluation
o Dr. Benjamin shared an option of a superintendent evaluation model

F. Superintendent Outside Work

e Dr. Benjamin shared that he is working on Project Management Training with 2 districts
in Texas. He would be away from the district for 2 days in June and would use
vacation/personal time for the dates. Outside work is allowed per his contract.

G. Financial Reporting

e James Capen asked the board what their expectations are for monthly reporting
outside of required reporting (budget status, enrollment, cash flow/fund balance, .
Responses:

o Break down ASB funds (ticket sales, Pay to Play, concessions, etc.)
o Chinook Shoppe (revenue and expenses)


o Enrollment - include FTE/financial implication

H. Site, Safety, and Security

e Current district reporting we are working on

e What would the board like to know as we work on these?
o Student capacity for each facility
o Camera blindspots

I. Cell Project
e Dr. Benjamin shared some site options for a possible cell tower installation.

J. Instructional Materials Committee

e Dr. Benjamin shared that the committee for instructional materials is beginning to form.
Jennifer McCallum has offered to be the secretary for the committee. Director Harbell
is also working on the committee. She is going to reach out to a community member
about chairing the committee.

K. Resolution 24-02 Committee

e Dr. Benjamin asked if the board had recommendations for chairing the committee.
e The board will work on nominations.

6. Adjourn
e Meeting adjourned at 2:36pm

Minutes approved September 23, 2024

Wesley Eader, board president Wesley Benjamin, board secretary