Minutes%20-%2012.9.24%20Minutes.pdf

Parent document: Business Board Meeting-01-27-2025.pdf

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BOARD APPROVAL - PENDING

Business Board Meeting Agenda (Monday, December 9, 2024)
Meeting Location: 501 Date Street, Sultan, WA 98294

Members present
Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Meeting called to order at 6:00 PM

A. OPENING OF MEETING
Procedural: 1. Call to Order

Procedural: 2. Roll Call
Procedural: 3. Pledge of Allegiance

Procedural: 4. Review of Agenda

-Board Chair Gigi GoudIner said a conditional approval of overnight travel will be put before the Superintendent's report.
Motion to approve said changes to the agenda.

Motion by Isaac Hudy

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Information, Recognition: 5. Student Achievements
-Dan Chaplik presented to the board the achievement of student Kennedy Lechuga Huber from SES's Ms. Flynn's class.
-He read the words of appreciation from the teacher and spoke highly of the student from his own observations.

B. PUBLIC INPUT

Information: 1. Board Response from Previously Asked Questions

-Dan Chaplik presented to the board previously asked questions about wages for AVID tutors and classified staff.

-He also addressed impact fees and the question about the purchased land and whether it is landlocked. He offered himself to
any further questions or dialogue.

Information: 2. Guidelines for Public Comments and Questions
-The Board Chair read the guidelines.

Procedural: 3. Public Input
-Jeff Estes presented to the board on the common ground, wishing for the best educational experience for students, and spoke
on Policy 2125 suggesting review by the public.

C. CONSENT AGENDA

Action (Consent): 1. Approval of Personnel Action Report

Resolution: The administration recommends Approval the Certificated and Classified personnel report as presented.
Motion to approve all items of the Consent Agenda as presented.

Motion by Michael Butler

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Action (Consent): 2. Minutes Approval

Resolution: The Administration recommends that the attached minutes of the Regular Board Meeting and/or Study Session below
are approved as presented.

Motion to approve all items of the Consent Agenda as presented.

Motion by Michael Butler

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Action (Consent): 3. Approval of Accounts Payable Vouchers and Payroll

Resolution: The administration recommends the Board of Directors approve the payment of warrants as presented.
Motion to approve all items of the Consent Agenda as presented.

Motion by Michael Butler

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Action (Consent): 4. Approval of Yearly Contract Renewals

Resolution: Approval of yearly contract renewals as presented.

Motion to approve all items of the Consent Agenda as presented.

Motion by Michael Butler

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Action, Action (Consent): 5. Approval of Consent Agenda Items


-There were no requests to pull any consent agenda items from the Board.

Resolution: Motion to approve all items of the Consent Agenda as presented.

Motion to approve all items of the Consent Agenda as presented.

Motion by Michael Butler

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

D. BOARD REORGANIZATION

Action: 1. Reorganization of Board Roles

-The Board Chair requested nominations for Chair.

-Co-Chair Marianne Naslund nominated Mike Varnell for Chair.
-The Board Chair asked for a second request for nominations.
-Mike Varnell nominated Gigi Gouldner for Chair.

-The Board Chair submitted a final request for nominations.

-The Board Chair asked for comments from the Student Reps.

Roll Call Vote for President:
Michael Varnell: Gigi Gouldner
Marianne Naslund: Mike Varnell
Isaac Hudy: Gigi Gouldner
Michael Butler: Gigi Gouldner

Gigi Gouldner will be President.

The Board Chair requested nominations for Vice-Chair.
Michae Butler nominated Mike Varnell.

Second request for nominations.
Third request for nominations.

Roll Call Vote for Vice-Chair:
Michael Butler: Mike Varnell
Gigi Gouldner: Mike Varnell
Isaac Hudy: Mike Varnell
Marianne Naslund: Mike Varnell

Mike Varnell will be Vice-Chair.

Discussion, Information: 2. Designate Board Committees/Liaison Positions
The board chair confirmed the following positions:

WIAA - Mike Varnell

CFAC - Michael Butler

IMC - Gigi Gouldner

MHAC - Gigi Gouldner

Policies - Gigi Gouldner

Facilities/Transportation Liaison - Isaac Hudy

Grant - To be determined after further discussion.

-Legislative Representative will be voted on in June.
-Dr. Paul Douglas is gathering the Parent Advisory Committee and will have a board person in the future.

E. PRESENTATIONS

Reports: 1. Committee and Association Reports
Information, Reports: 2. Student Voice

Senior Kamryn Skeith:

SHS sports

-Boys and G basketball started last week with their first games
-There are 2 home games this week on Tuesday and Friday
-5 pm for on Tuesday for Girls

-6:45pm for JV

-Boys will also play on Tuesday

-JV at 5 pm, Varsity at 6:45 pm

Junior Isabella Webb:

Wresting Update

-Wrestling first dual last Tuesday and will have their first tournament on Saturday
-This weekend will have another dual Thursday and Saturday

ASB


-SHS Turk of the Month is Kamryn Skeith

-SHS Turk Staff of the Month is Ms. Debbie in the office
-Participating in the Giving tree for each SHS class
-Coat drive for each SHS class for spirit points

-CTE classes participated in Ho Ho Holiday market and sold items to support the department

-The Student Reps are going to reach out to middle and elementary schools and will email principals to ask to visit schools to get
"voice" for all students.

Information: 3. Community Report
-Superintendent Dan Chaplik presented the following:
-Holiday Potluck - 12/13/24

Holiday break dates announced:
12/20/24: 1/2 Day Early Release
12/23/24-1/3/25: Winter Break

Information: 4. SHS Steering Committee

-It was mentioned that Kamryn Skeith was nominated yesterday to play in the all-state volleyball tournament. This is the first
and only time for a Sultan High School student.

-Sarita Whitmire-Skeith, Jenny Pederson, Karissa Kelly, Laura Breen, Andrea Garibay, and Brandi Varnell presented to the board
on the 4x4 schedule planning update.

-They talked about the process, where a group was brought together to search for the best schedule for students, they brought it
to the board, and established committees to best support students.

-They created 6 committees.

-The need is getting an additional 3 FTE (full-time equivalency) teachers.

-They asked the board for an answer by January so they can register students in February.

-Gigi Gouldner said they could put together questions for the 13th and then would have a final answer by the 27th.

-Executive Assistant Kaela Chong to compile questions for the study session on the 13th.

-Student Rep Kamryn Skeith asked, "Do you feel this would be a good opportunity for the students to be most successful?"
Sarita said it will depend on the student.

-She is concerned about students who struggle with 50 minutes and would go to an 80-minute class. If teachers get the
appropriate professional development and can develop lessons appropriately, it could be very good for our students. Students
could also earn accreditations.

-Teacher Andrea Fuller consulted with principals in the state and how college-bound students could earn credit in high school to
make them better prepared for college. It was also commented that subjects can be finished faster due to being able to do a
deep dive.

-Student Rep Isabella Webb said it would take an adjustment. She thinks it would be a benefit.

-Mike Varnell asked for the cost.

-Isaac said for it to work, the board needs to give them everything they need and should not do it on the cheap.

-Michael Butler said he is concerned with asking students to extend their attention span in a longer class. He is hopeful it will
prove him wrong.

-Dan Chaplik asked about the schedule presented. He was told it has to be put into PowerSchool and when students register, the
software will ensure that the scheduling is done efficiently.

-Still need cost from Dave Moon and finance help.

-This would also leave Jason VanZant as the only SVO teacher.

-Dan asked to clarify how many teachers are needed and where and he and Sarita deliberated.

Reports: 5. Mike Merrin - Teaching and Learning Update

Mike Merrin presented to the board about WA Kids, 135 at SES (K and Ttk) 76 at GBE and ? at SVO. He also spoke on iReady
Math. He thanked the board for the approval and purchase. Teachers have said good things. COGAT testing. Smarter Balance is
working with coordinators to prepare for testing.

There were no questions from the board.

F. FINANCIAL REPORT

Reports: 1. Monthly Financial Report - Dan Baller

-Dan Baller presented to the board on enrollment and the capital projects that have been completed and that are remaining to
be done.

-He touched on debt servicing, the limited general obligation bonds (aka - LGOs), repayment schedules for the 2022 and 2023
issues, and debt summary, and as of 12/1 we have a little over 3 million in LGOs.

-Gigi Gouldner asked for clarification on what is needed.

-He said he built all projects into a cash flow model, so it is still do-able.

-It was asked to have him put projected, actual, and projected in January.

-There were no further questions from the board.

G. BUSINESS
Information: 1. Discussion of GBE/SES Roof/Gutter Project Cost Update
-Charlie Weaver presented to the board on the Gold Bar/Sultan Elementary gutter project cost update.

Information: 2. Discussion of Board Newsletter
-Gigi Gouldner said this can be discussed further in a study session to include a Superintendent search update.


Action: 3. 2nd Read of Policy 2125

-This policy is being tabled until next time after the MHAC reviews it.

Motion to table the 2nd Read of Policy 2125.

Motion by Marianne Naslund

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Action: 4. 2nd Read of Policy 2022

Approval of 2nd Read of Policy 2022.

Motion by Isaac Hudy

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

Action: 5. 1st Read of Policy 6702

-Dan Baller presented to the board and stated that this requirement came from a Child Nutrition review.

-This policy needs to be reviewed every 3 years.

-Once this is approved, this would be a starting point for the Local Wellness Committee to revise then bring it back to the board.
-He thanked Kaela Chong and Stacy Anderson for the free and reduced-price meal program administration and administrative
review collaboration.

-There were no questions from the board.

Approval of ist Read of Policy 6702 and 6702 P.

Motion by Marianne Naslund

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler

H. SUPERINTENDENT’S REPORT

Discussion: 1. Other Items

-Dan Chaplik started with Early Learning with pre-k.

-We will have in February/March a time to share what the assessment data shows as kids arrive.
-Would get paid for out of Title 1 money.

-They would go through 3 workshops a year.

-$21,000 for all materials. $71 per workshop. $210 per child.

-This would enable the family to get a box of materials and access to their workshops.

-He recommends this and would put out an RFP as an independent contractor who has an interest in early learning that would
run the workshops on-site.

-What has held him back from implementing.

-There were no questions from the board.

-He asked if there were any questions about the board goals.
-There were no questions.

-He then spoke on the Citizen Facility Advisory Committee starting back up in January 2025.
-It was asked to have a community member head the committee up, to ask around for suggestions, and to let Dan Chaplik know.
-It was asked how many portables needed to be added to SES and was told 1.

-Lastly, Dan spoke on the SHS gym floor about how there is cupping happening and that the warranty is still good.
-The company who installed it said they would address the issue.

-He then said that he wants to start a student advisory committee to help problem solve issues and find out what student's
needs are.

-They would then take that to the school board.

-2019-2020 he would meet with students trying to integrate their voice.

Information: 2. Committee/Conference Reports
-For the January study session, the participants will report on what sessions they attended for the WSSDA conference.
-Dan Chaplik said it was very valuable to attend.

I. EXECUTIVE SESSION
Procedural: 1. Enter into Executive Session
There is no executive session.

J. ADJOURNMENT

Procedural: 1. Adjourn the Meeting

Motion to adjourn at 7:53 pm.

Motion by Isaac Hudy

Final Resolution: Motion Carries

Yea: Marianne Naslund, Gigi Gouldner, Isaac Hudy, Mike Varnell, Michael Butler