2024-04-22-aprilregularmeeting-minutes.txt

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Regular Board Meeting at 5:30 PM (Monday, April 22, 2024)
PUBLIC MEETING OF THE BOARD OF DIRECTORS
Meeting Location: District Office Boardroom, 212 West 3rd Street, Wapato, WA 98951
1. Opening Item
Call to Order: Board President John Francisco called the meeting to order at 5:30PM.
Pledge of Allegiance
Verification of Quorum: All members present: John Francisco, Sarah Divina, Lorenzo Alvarado, Lori
Garcia, Javier Vela
Agenda: Approval of the agenda as presented.
Motion by Lorenzo Alvarado, second by Sarah Divina. Final Resolution: Motion Carries
Yea: John Francisco, Sarah Divina, Lorenzo Alvarado, Lori Garcia, Javier Vela
Minutes: Approval of the March 25, 2024 Work Session and Regular Meeting minutes as presented.
Motion by Javier Vela, second by Lorenzo Alvarado.
Final Resolution: Motion Carries
Yea: John Francisco, Sarah Divina, Lorenzo Alvarado, Lori Garcia, Javier Vela
2. Public Comments
No public comments.
3. Reports
Superintendent's Report: Kelly Garza, Superintendent, reported:
• He and Board of Directors attended the National School Board Association Conference in New
Orleans earlier this month. They participated in various professional learning workshops and
conference events. He informed the next learning opportunity for the Board is the WSSDA Regional
meeting scheduled for April 18 at Highland Middle School. Mr. Garza thanked and appreciated the
Board for their continued efforts to increase their professional learning and work to increase
student achievement.
• He received a kudos email from a patron who praised Wapato HS Track students and athletic
director at a recent meet at Naches High School. He read the positive message that recognized the
team’s great sportsmanship and exceptional behavior.
• HS CTE hosted a CTE Fair at Wapato Middle School. Teachers from Wapato HS provided information
about CTE classes. The event was well organized and attended.
• Drama Club is performing a play, Princess with a Pea, this Saturday and encouraged all to attend.
CTE Program Report: Everett Garza, CTE Program Director, presented an update the Districts CTE
Program. He reported CTE is offered at secondary schools: Wapato Middle School, Wapato High School
and PACE High School. He presented student enrollment data, learning activities, club events and
competitions, college credit opportunity, teacher and class offerings in each subject for all programs.
The Board engaged in discussion regarding certification in the construction trade and other
opportunities available to students so they can receive certificate for completing and passing a high
school CTE program that is recognized by the vocational and trade industry .
Yakama Tribal Council Update: Elese Washines, Tribal Council Liaison, reported the Yakama Tribal
Council is working on updating and implementing new school district requirements and funding
opportunities from recent legislative changes. She reported beginning 25-26 school year the Seal of
Biliteracy requirements may change and listed some of the changes are in demonstrating mastery and
testing for the seal of biliteracy. Wapato is recognized and will be a model school for some of the coming
changes. Wapato School District Seal Biliteracy in Ichishkiin language program teachers are certified by
the Yakama Nation and is the only tribe in the State that certifies teachers in its native language. The
Board engaged in discussion about shy other tribes do not office similar certification.
She informed Ralph Sampson is now the Chairman of the Education Committee and the next General
Council meeting will be a special session to work on budget and funding.

Financial Report: Sylvia Bazan, Director of Fiscal Services presented the Cash Flow Analysis Financial
Report for March 2024. She explained in detail the expenditures and revenues in each fund category:
General, Capital Projects, Debt Service, ASB, Transportation Vehicle, and Private Purpose.
Mrs. Bazan reported the District has received notice it will receive 3 new buses by June and the
remaining 2 buses, all previously ordered, are scheduled to arrive in August. The Board inquired about
seatbelts and A/C on busses and asked for more information and data of pros/cons and costs of adding
these features to future buses. Mr. Francisco commented learning of a House Bill that would require
seat belts on busses but did not pass. The Board engaged in discussion regarding seat belt requirements.
Construction Update: Kevin Hill, Executive Director, presented an update of the sewer pump at
Camas/Satus. He said the first pump was installed last week and the second pump is scheduled for
installation next.
Mr. Hill has started to plan for the well project and is exploring an emergency grant to help offset the
cost of that expense.
Last week he met with OAC Services and learned the district will be available to receive additional SCAP
funding on December 12, 2026 and will work on planning and design and plans to break ground on
December 12, 2026. Mr. Hill informed he has presented a recommendation to Superintendent Garza to
move forward with a progressive design build model. Mr. Garza explained how this model was chosen,
how it avoids change orders that will allow for ease of phasing and quicker build. This process puts the
liability on the construction and architect to meet the District’s needs. He said this is a modern method
of newly constructed schools and the District can change the model for each project. Mr. Hill explained
the difference between a traditional build such as Simcoe Elementary and the progressive build model
process that allows the project to stay within budget. He explained the D-Forms process and deadlines
and informed the next step is to meet with the State to get the approval of the chosen progressive
model design build and move onto selecting an architect and construction company in June to work with
the District. He explained the impact of change orders and how this process will decrease the need for
change orders. The Board engaged in discussion regarding the role of OAC construction management
services. Phil Johnson, OAC Project Manager, was present and explained OAC represents the District and
will work directly and closely with the architect and construction company as a team to deliver and meet
the District needs with in the agreed upon budget. He provided detailed information and examples of
the process and reported the progressive design model has been successful in other school construction
throughout the state.
The Board consensus is to support the progressive model build recommendation. Mr. Garza explained
the recommendation does not require board approval and this report is to maintain the Board informed.
ADDED AT THE MEETING: ACTION John Francisco called for action to support the Progressive Design
Build Model recommendation as presented.
Motion by Lorenzo Alvarado, second by Sarah Divina. Final Resolution: Motion Carries
Yea: John Francisco, Sarah Divina, Lorenzo Alvarado, Lori Garcia, Javier Vela
4. REPORT/ACTION
4.01 Resolution Delegation of the Sale of Bonds: Jim McNeill, Attorney, Foster Garvey PC
Jim McNeill, Attorney, Foster Garvey PC, reviewed and explained in detail the purpose of the resolution
and explained the delegation of authority authorizes D.A. Davison to move forward to sell bonds on
behalf of and acting in the best interest of the district. He explained the resolution is a requirement that
says the District will comply with Federal tax laws, securities law and State guarantee. He explained in
detail the process of selling the bonds, accepting orders, the purchase agreement to seal rates and then
closing of the transaction. Mr. McNeill informed the plan is to have the sale concluded and funded by
June 13. The Board engaged in discussion and Mr. McNeil explained conflict of interest requirements for
Boards and the purchase of publicly traded bonds.
ACTION: Approval of 2023-24 Resolution No. 9 Delegation of the Sale of Bonds as presented.
Motion by Lorenzo Alvarado, second by Sarah Divina. Final Resolution: Motion Carries

ROLL CALL VOTE:
John Francisco: Yea
Sarah Divina: Yea
Lorenzo Alvarado: Yea
Javier Vela: Yea
Lori Garcia: Yea
5. Consent Action
Consent action approval of items: 5.01-5.14 and 5.17 as presented:
5.01 General Fund Warrant No. 163999 through No. 164136 totaling $726,385.85.
5.02 ASB Fund Warrant No. 11867 through No. 11888 totaling $16,461.12.
5.03 Private Purpose Fund Warrant No. 1306 in the amount of $246.24.
5.04 2023-24 Resolution No.10 Delegation of Authority April-24 Payroll
5.05 AP paid on 4/15/2024: General Fund Warrant No.163968 through No. 163998 totaling
$186,108.60, ASB Fund Warrant No. 11864 through No. 11866 totaling $8,553.73, Private
Purpose Fund Warrant No. 1301 through Warrant No. 1305 totaling $500.00.
5.06 Personnel Recommendations
5.07 2023-24 Resolution No. 11 180-Day School Year Waiver 2024-25 and 2025-26 5.08 CTE Program 4-year Plan 2024-2028
5.09 2024-2025 Regular School Board Meeting Dates
5.10 Travel Request - WHS FFA to WA State FFA Convention and Expo May 9-11, Pullman, WA
5.11 Travel Request - WHS Robotics and Engineering to State MESA Day Competition at the Museum
of Flight May 17-18, 2024 Seattle, WA
5.12 Travel (Out of State) Request - WMS JOM Students to UO N7 Movement Youth Day May 30-31,
2024 Eugene, OR
5.13 2nd Reading Revised Policy 3207 - Prohibition of Harassment, Intimidation, and Bullying of Students
5.13 2nd Reading Revised Policy No. 5310 - Compensation
Motion by Javier Vela, second by Sarah Divina. Final Resolution: Motion Carries
Yea: John Francisco, Sarah Divina, Lorenzo Alvarado, Lori Garcia, Javier Vela
5.14 2nd Reading Revised Policy No 5050 Contracts: No action taken. The Board tabled this item for
further discussion.
5.15 2nd Reading Revised Policy No. 5280 Separation from Employment: No action taken. The Board
tabled this item for further discussion.
6. Information/Discussion
Information/Discussion: No new business was introduced.
Enrollment Report April 2024: The Board reviewed the April 2024 Enrollment Report as presented.
1st Reading Revised Policy No. 1610 - Conflicts of Interest: Reviewed the revised policy and will move it
on to 2nd reading action recommendation for action.
1st Reading Revised Policy and Procedure No. 2025/2025P - Copyright Compliance: Reviewed the
revised policy and will move it on to 2nd reading action recommendation for action.
1st Reading Revised Policy and Procedure No. 2190/2190P - Highly Capable Programs: Reviewed the
revised policy and will move it on to 2nd reading action recommendation for action.
1st Reading Policy No. 6111 – Tuition: Reviewed the revised policy and will move it on to 2nd reading
action recommendation for action.
The Board reviewed the following information items as presented:
▪ Reviewed Policy No. 2151 and Revised Procedure No. 2151P - Interscholastic Activities
▪ Reviewed Policy and Revised Procedure No. 2195/2195P - Academic Acceleration
▪ Revised Procedure 3207P - Prohibition of Harassment, Intimidation, and Bullying of Students
▪ Retired Policy and Procedure No. 3240/3240P - Student Conduct Expectations and Reasonable Sanctions

▪ Revised Procedures: No.3241P - Student Discipline, 3241P1 - District Discipline Matrix, 3241P2 District Continuum of Discipline Responses
▪ Reviewed Policy No. 3530 and Revised Procedure No. 3530P - Fund Raising Activities Involving Students
7. Closing/Announcements
Lori Garcia commented she attend the HS Drama Club Play, Princess with a Pea, it was a great
performance. She said the show was fun and recommends all to attend.
8. EXECUTIVE SESSION
Discussion: 8.01 Executive Session to discuss the performance of a public school employee.
At 7:15PM, the Board took a 5 minutes recess and then reconvened to executive session at 7:20PM to
discuss the performance of a public school employee for 30 minutes, to conclude at 7:50PM.
At 7:50PM, John Francisco extended executive session for 30 minutes.
At 8:20PM, John Francisco extended executive session for 20 minutes.
Executive session concluded at 8:40PM and the Board reconvened to the regular meeting.
9. Adjourn
The Board completed its order of business as scheduled on the agenda and with no further business to
consider, Board President John Francisco declared the meeting adjourned at 8:40PM.

Recording Secretary

President of the Board