2019-06-24-minutes.txt

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BATTLE GROUND PUBLIC SCHOOLS
BOARD OF DIRECTORS
  Regular Board Meeting
June 24, 2019
6:00 p.m.
  Lewisville Campus
406 NW Fifth Avenue
Battle Ground, WA
  MINUTES
Members present:
Monty Anderson, Troy McCoy, Tina Lambert
  Members excused:
Rob Henrikson, Mark Watrin
  Student representatives present:
Sidnie Boadwine, Jayson Maddux
  Administrators present:
Superintendent Mark Ross, Deputy Superintendent Denny Waters, Director of Human Resources Shelly Whitten
  Recorder:
Administrative Assistant to the Superintendent and Board of Directors Sandy U'Ren
  Patron/Staff: 10
  1. Call to Order
President Troy McCoy called the meeting to order at 6:00 p.m.
    2. Pledge of Allegiance
Patron Joe Maddux led the flag salute.
    3. Roll Call
Sandy U'Ren called roll and noted Rob Henrikson and Mark Watrin had excused absences. There was a quorum.
  Motion by Monty Anderson, Mr. President, I move that we excuse both Rob Henrikson and Mark Watrin from the meeting.
Final Resolution: Motion Carries, 3-0.
Aye: Monty Anderson, Troy McCoy, Tina Lambert

  4. Agenda Approval
Troy McCoy read the agenda items out loud.
  Motion by Tina Lambert, The Board of Directors approve the agenda as presented.
Final Resolution: Motion Carries, 3-0.
Aye: Monty Anderson, Troy McCoy, Tina Lambert

  5. Superintendent and Staff Updates
A. Superintendent Report
Mark Ross announced he had a special item to report on, which was on the student representatives. He said two years ago, the board started the discussion regarding students on the governing board. The Board had attended conferences where some school districts had implemented student representatives on its board. The Board later adopted Policy 1250, Students on Governing Boards, and created a procedure. Mr. Ross provided highlights on how students are nominated to serve as a student representative, the qualifications, the term of office, and their responsibilities.
  Mr. Ross reported that both student representatives have contributed, been an intricate part of the board's discussions, and the dedication that Mr. Maddux and Miss Boadwine have demonstrated has been great. Mr. Ross said that Mr. Maddux was instrumental in initiating the proposal for students to decorate their graduation caps.
  Mr. Ross announced that Mr. Maddux's term expires on June 30, 2019, then proceeded to present Mr. Maddux a service plaque. The audience applauded. The Board thanked Mr. Maddux for his service and wished him well.
  B. Human Resources Report 
Director of Human Resources Shelly Whitten reported that out of the 44 certificated staff members who received reduction in force notices (RIF), three remain displaced. Out of the 17 classified staff members who received RIF notices, 10 are still seeking positions. However, that number should decrease throughout the summer.
  C. Teaching and Learning Update
There was not a Teaching and Learning report.
  D. Finance Report 
Chief Financial Officer Meagan Hayden provided highlights on the May and June student enrollment reports.
  E. Operations Report
Director of Facilities and Operations Kevin Jolma provided information on all the large summer construction projects district-wide. 
  F. Communications Report 
Manager of Communications and Community Relations Rita Sanders reported the end-of-the-year slideshow is posted on the district's Facebook page. She commended Joe Vajgrt, communication specialist, on his work producing the slideshow. Ms. Sanders announced that Pleasant Valley Primary School art teacher Barb Holterman has been named the Washington Art Education Association's 2019 Elementary Art Educator of the Year.
  6. Communications
A. Committee Reports
Legislative Committee
Tina Lambert reported the final 2019 Legislative Session summary report is published on the Washington State School Directors' Association (WSSDA) website. She also inquired as to which board members would be attending the Legislative Assembly in September. 

There were no other committee reports.
  B. Washington State School Directors' Association Updates
Monty Anderson announced that WSSDA's board meeting is scheduled for June 28, and to let him know if they knew of anything that needed to be brought to the Board's attention.
  C. Upcoming Board Events  
Troy McCoy reminded the Board to RSVP to the upcoming events.
    7. Citizens' Comments
Sue Cranke, co-chair of Citizens for Better Schools, announced she has been unsuccessful in seeking volunteers to replace both her and Kathy Golick's co-chair positions. She asked for help to obtain volunteers for their positions. Ms. Cranke reported that June 30, 2019 would be the last day for both co-chairs.

Jessica Cole addressed the Board regarding training available on LGBTQ awareness in schools. She also told of the struggles of an LGBTQ individual at school.
    8. Consent Agenda
A. Approval of Consent Agenda
Troy McCoy read the Consent Agenda items out loud. There were no comments or questions from board members.
  B. Approval of Minutes - June 10, 2019 Regular Board Meeting
C. Contracts Ratification
D. Personnel Reports - Certificated and Classified Personnel Reports
E. Student Travel
F. Approval of the Salary Schedules for the Principals and District Office Administrators
G. Surplus Sale of Supplies for Battle Ground High School's Drama Club
H. Approval of Donation from Battle Ground High School Band Boosters
I. Approval of Donation from Prairie High School Football Boosters
J. Approval of Donation from Justice Arleigh Woods
K. Yearbook Bid Awards for the 2019-2020 School Year
  Motion by Monty Anderson, The Board of Directors approve the Consent Agenda as presented.
Final Resolution: Motion Carries, 3-0.
Aye: Monty Anderson, Troy McCoy, Tina Lambert
  Although Justice Woods was unable to attend the board meeting, Mark Ross thanked her for her donation of the baby grand piano. He announced the piano is very much appreciated by Battle Ground High School's music program.
    9. Old Business
A. Approval of Minutes - May 28, 2019 Special Board Meeting 
Mark Ross reported the May 28, 2019 Special Board Meeting minutes were tabled on June 10, 2019, due to the minutes not having the viewing link under the meeting. 
  Motion by Monty Anderson, The Board of Directors un-table the minutes and approve the minutes of the May 28, 2019 Special Meeting.
Final Resolution: Motion Carries, 3-0.
Aye: Monty Anderson, Troy McCoy, Tina Lambert

  10. New Business
A. Pleasant Valley Primary School Library Retrofit
Director of Facilities and Operations Kevin Jolma presented the Pleasant Valley Primary School library retrofit contract. The contract covers the remodel of the library to create a new north exit corridor and a new librarian office. The new exit would allow access from the main building to the north modular classroom building, and playground without traveling through existing classrooms. Mr. Jolma said the project would be funded by impact fees. 
  Board members asked questions regarding the new librarian's office and the time of completion. Mr. Jolma reported the current office for the librarian is in a room with the server. The office remodel consists of a partition to isolate the server.
  Motion by Tina Lambert, The Board of Directors approve the contract for the Pleasant Valley Primary School Library Retrofit and authorize the deputy superintendent to sign the contract on behalf of the board.
Final Resolution: Motion Carries, 3-0.
Aye: Monty Anderson, Troy McCoy, Tina Lambert
  B. Approval of Advertising Request for Proposal and Specifications #1920-03 for Warehouse Consumables, Furniture and Equipment for Battle Ground Public Schools for 2019-2020
Chief Financial Manager Meagan Hayden announced the district's current warehouse and consumables contract with School Specialty expires on August 31, 2019. The request for proposal for warehouse consumables provides the district to obtain competitive pricing on consumables, furniture and equipment.
  Board members asked clarifying questions.
  Motion by Monty Anderson, The Board of Directors approve advertising the Request for Proposal for Warehouse Consumables #1920-03 for Battle Ground Public Schools for the 2019-2020 school year.
Final Resolution: Motion Carries, 3-0.
Aye: Monty Anderson, Troy McCoy, Tina Lambert
  C. Approval of Revision to Policy 5281, Disciplinary Action and Discharge
Director of Human Resources Shelly Whitten presented the revisions to Policy 5281, Disciplinary Action and Discharge. She reported WSSDA recommends the policy revision as it includes additional acts of employee misconduct, since the replacement of the policy in December. The revisions include language to prohibit the district from providing employment recommendations if probable cause exists to believe an individual engaged in sexual misconduct with a student of minor.
  Motion by Tina Lambert, The Board of Directors approve the revision to Policy 5281, Disciplinary Action and Discharge.
Final Resolution: Motion Carries, 3-0.
Aye: Monty Anderson, Troy McCoy, Tina Lambert
    11. Citizens' Comments
There were no comments from citizens.
    12. Future Agenda Items
Mark Ross reminded the Board that there was only one regular board meeting in July, which is scheduled for July 22, 2019. He also reported the two-day work session is scheduled for July 24 & 25, 2019. 
  13. Adjournment
The meeting adjourned at 6:38 p.m.
APPROVED:  JULY 22, 2019
            BOARD PRESIDENT
  BOARD SECRETARY