2020-12-10-minutes.txt

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Regular Board of Directors Meeting (Thursday, December 10, 2020)
Via Zoom
6:30 p.m. – 8:30 p.m.
  In light of the COVID-19 situation and social distancing, the Board will be conducting the meeting online using Zoom video/phone conferencing. This meeting was recorded.
  VIDEO RECORDING:
To view the recording of the December 10, 2020 Regular Board Meeting, cut and paste the link below in browser: https://youtu.be/uY0Vv0BYQc4
    MEETING MINUTES
  1. OPENING
1.1 Call to Order & Pledge of Allegiance
President Seidel called the December 10 OSD Regular Board Meeting to order at 6:30 p.m. and led the Pledge of Allegiance.  She provided a brief explanation of the meeting format and process via Zoom. The board meeting is recorded. The link to the recording will be made available on the District’s OSD Board webpage via BoardDocs. Information on how to sign up to share comments during a board meeting, by email, or send via postal mail was also shared. 
  1.2 Board Recognition of Tribal Land
President Seidel acknowledged that the Olympia School District rests on the territory of the Puget Sound Salish People who have stewarded this land throughout the generations. The Board commits to an ongoing dialog and partnership with Tribal neighbors and pays their respects to elders both past and present.
  Micro aggression Board Statement:  President Seidel requested and read an apology statement can be viewed on the last page of the meeting minutes from the Board in regard to a comment made by a board member about Principal Anthony Brock during the November 19 Board Work Session that addressed micro aggression.
  1.3 Roll Call
The following members were online as panelist participants and confirmed their attendance:
President Hilary Seidel; Vice-President Scott Clifthorne; Director Leslie Huff; Director Justin McKaughan; Director Maria Flores; Student Representative Rebecca McMillin-Hastings; Superintendent Patrick Murphy.
  Student Representative Isabel McClatchey was absent with notice.
  1.4 Approval of the December 10, 2020 Board Meeting Agenda
The December 10, 2020 Board Meeting Agenda was unanimously approved as presented.
  1.5 Recognition of OSD Classified School Employee of the Year
The board recognized the district’s 2020 Classified School Employees of the Year:
Nadine Owen, Para educator at Marshall Middle School
Paul Flock, Child Nutrition Services Supervisor
  Superintendent Murphy explained that the Classified School Employee of the Year is one of the District’s favorite year. The award recognizes employees who consistently demonstrate outstanding work performance, professional leadership and collaboration.
  Nadine Owen, Marshall Middle School
Superintendent Murphy invited Marshall Middle School Principal, Condee Wood, to introduce and speak about this year’s Classified School Employee of the year, Nadine Owen.
  Principal Wood was excited to introduce Marshall Middle School’s para educator, Ms. Nadine Owen and shared why she was nominated as 2020 Classified School Employee of the Year.
Ms. Owen was presented with the 2020 Classified School Employee of the Year Award. She thanked Principal Wood, the Board, and those who nominated her for the award.  
  Paul Flock, Child Nutrition Services Supervisor
Superintendent Murphy invited Assistant Superintendent, Jennifer Priddy, to introduce and speak about this year’s Classified School Employee of the year, Paul Flock.
  Assistant Superintendent, Jennifer Priddy was excited to introduce Child Nutrition Supervisor, Mr. Paul Flock and shared why he was nominated as 2020 Classified School Employee of the Year.  Mr. Flock was presented with the 2020 Classified School Employee of the Year Award. He thanked Assistant Superintendent, Jennifer Priddy, the Board, and those who nominated him for the award.  
  1.6 Approval of Minutes for the November 12, 2020 Regular Board Meeting
Director McKaughan moved to approve the November 12, 2020 OSD Board meeting minutes as written.  The motion was seconded by Vice-President Clifthorne.  No opposition.  Motion passed.
  1.7 Annual Board Reorganization
President Seidel led the call for nominations.
Call for nominations for President to serve in 2021; ELECTION OF PRESIDENT BY ROLL CALL VOTE.
o Vice-President Clifthorne was nominated for the position. With no other nominations, Vice-President Clifthorne accepted the nomination as President of the Olympia School District Board for 2021. This a one year term; Expires December 2021.
Call for nominations for Vice President to serve in 2021; ELECTION OF VICE PRESIDENT BY ROLL CALL VOTE.
o Director Maria Flores was nominated for the position. With no other nominations, Director Maria Flores accepted the nomination to continue as Vice-President of the Olympia School District Board for 2021. This a one year term; Expires December 2021.
Appoint Board representative to Olympia School District Education Foundation Board (OSDEF).
o Director Leslie Huff was nominated for the position. With no other nominations, Director Leslie Huff accepted the nomination as the School Board representative to the Olympia School District Education Foundation Board (OSDEF) for 2021. This a one year term; Expires December 2021.
Appoint Board representative to Thurston Regional Planning Council (TRPC).
o Director Hilary Seidel was nominated for the position. With no other nominations, Director Hilary Seidel accepted the nomination as the School Board representative to the Thurston Regional Planning Council (TRPC) for 2021. This a one year term; Expires December 2021.
Appoint Board representative to Washington Interscholastic Activities Association (WIAA).
o Director Justin McKaughan was nominated for the position. With no other nominations, Director Justin McKaughan accepted the nomination as the School Board representative to the Washington Interscholastic Activities Association (WIAA) for 2021.  This a one year term; Expires December 2021.
  Legislative Representative to the Washington State School Directors' Association (WSSDA) serves a two (2) year term. Current board representative is Director Maria Flores. Term ends December 2021.
  Director Scott Clifthorne led the meeting from this point forward as the School Board President.
  1.8 Public Comment - Accepted via Videoconferencing or Teleconferencing via Zoom, or by Email: public-comment@osd.wednet.edu
Each speaker on the public comment list had up to three (3) minutes to speak. The following members of the public signed up to address the Board:
  Joanna Elizabeth Briese – Provided praise for the district’s efforts on gun safety awareness in the area especially during COVID19. Also, requested approval for a health curriculum.
Robert Cornfeld - Transparency with possible return to school.
Laura Matson – Back to school.
Paul Rasmussen – Opening schools.
Jason Peetz – Honored Principal Anthony Brock
Randy Weeks – Addressed the comment made by a board member at the most recent board work session about the color of a school principal.
Rebecca Cornelius - Bringing students back in to the school
  1.9 Superintendent Report
Superintendent Murphy thanked and acknowledged Director Seidel for her leadership as Board President this year, a year in which has been a very challenging.  In response to public comments and the request to reopen schools, Superintendent Murphy shared that he is hopeful and optimistic that schools will and can open this year with the guidance and recommendation of the Thurston County Public Health and Social Services Department while taking all precautionary measures. He mentioned that OSD currently has students with high needs in schools and the district continues to increase those classroom numbers which also increases the need for buses to transport these students.  Superintendent Murphy continues to meet with Thurston County health officials on a weekly basis and continue the conversation about getting students back to school safely and quickly.  Also, next Thursday, December 17 at 6 p.m., the Board has scheduled a work session to focus on the district’s work on racial equity and building relationships as well as its COVID19 response and plan for expanding learning.  
    2. CONSENT AGENDA
The basic purpose of the consent agenda is to act upon routine matters expeditiously. Items placed on the consent agenda are determined by the Board President in cooperation with the Superintendent, and are those which are considered common to the operation of the District and normally require no special Board discussion or debate. A Board member, however, may request that any item on the consent agenda be removed and inserted at an appropriate place on the regular agenda.
  Director Seidel moved to approve the Consent Agenda Items 2.1 through 2.10 as presented. Director McKaughan seconded the motion. No opposition. Motion passed.
  2.1 Personnel Reports – Classified and Certificated
The Board approved the Classified and Certificated Personnel Reports for December 10, 2020.
  2.2 2020-2022 OEA Collective Bargaining Agreement
The Board approved the amended 2020-2022 OEA Collective Bargaining Agreement as presented.
  2.3 Budget Status Report November 2020
The Board approved budget status report for November 2020 as presented.
  2.4 Donation - Various
The Board approved the following two (2) donations:
Olympia High School; Donation of 10 Riddell SpeedFlex helmets with accessory kit from Gridiron Backers to replace old helmets. Cost of new helmets and kit: $4,533.91. Transaction to be completed with OHS ASB.
Pioneer Elementary: Anonymous donation of $1000 for needy families.
  2.5 Perkins Application for 2020-2021 - Career and Technical Education
The Board approved the district's Career and Technical Education Perkins application for the 2020-2021SY.
  2.6 Instructional Materials Committee Report
The Board reviewed and adopted the report of the list of material the Instructional Materials Committee submitted for classroom use.
2.7 Ingersoll Camera Update – Final Acceptance
The Board approved the acceptance of the Camera Upgrades at Ingersoll Stadium. The cost of the work performed by Ednetics Inc. was approximately $91,334.00, including tax, and was a part of the 2016 bond.  
  2.8 Pioneer Elementary Parking Lot Addition – Final Acceptance
The Board approved the acceptance of the parking lot addition at Pioneer Elementary School. The cost of the work performed by KCL Excavating Inc. was approximately $95,598.00, including tax, and was a part of the 2016 bond.
2.9 Disposal of Surplus
The board approved the disposal of surplus items listed below that are damaged, broken beyond repair, outdated, unsafe or generally no longer useful to the educational purposes of the district.
  CAPITAL HIGH SCHOOL SURPLUS INVENTORY:
Big square table. 1
Hard Blue student chairs. 42
Miscellaneous student chairs. 4
Long computer tables 6
Regular rectangular tables. 5
Long rectangular table with back 1
Square table 1
Square computer table 3
Wi-Fi cables - One box
Short bar style Stool 1
Soft circle chair 1
Soft tall chair that spins: 1
Shopping cart full of unclaimed paint stuff.
Two shelves in horrible condition
One really old wooden teacher's desk
Blue cabinet with doors
One metal desk with fake Wood top
Extra tall door
Large sturdy teacher desk
Traditional teacher desk
Short black file cabinets 2
  TRANSPORTATION SURPLUS INVENTORY:
1 -1997 Thomas Bus Vin 1T88U4B26V1151504
2 -1997 Thomas Bus Vin 1T88U4B25V1151509 and 1T884B21V1151510
  2.10 Vouchers for Approval
The Board approved the following expenditures:  General Fund Voucher Nos. 73125072 through 73125165, and electronic transactions, totaling $3,397,084.72; Associated Student Body Fund Voucher Nos. 73402526 through 73402527, and electronic transactions, totaling $28,551.97; Capital Projects Fund Voucher Nos. 73203322 through 73203350, and electronic transactions, totaling $2,221,017.71; Private Purpose Trust Fund Voucher Nos. 73700076 through 73700078, and electronic transactions, totaling $7,500.00; and Transportation Vehicle Fund electronic transactions, totaling $3,447.50.
  REGULAR AGENDA
3.1 Resolution No. 620 - Legislative and Funding Priorities for 2021 Legislative Session; 1st Reading
Assistant Superintendent, Jennifer Priddy, presented the 1st reading of Resolution No. 620 - Legislative and Funding Priorities for 2021 Legislative Session. The Olympia School District will face funding shortfalls in the 2020-21 school year and beyond. The shortfalls are caused, in part, by inequitable funding mechanisms (Regionalization, Staff Mix) and underfunded mandates (Special Education, Health Care, and K-3 Class Size). These shortfalls are exacerbated by the on-going COVID-19 Pandemic and costs to operate in a remote or hybrid environment. To address these financial realities, the Board is being asked to support necessary legislative action at the state level as follows this session:
  Stabilize the Revenue Impacts of Pandemic
Anti-racist Training
Special Education
State Salary Allocations  
Physical and Mental Well-Being of Students 
Health Care
Equitable and Flexible Funding 
  Vice-President Flores made a motion to amend Resolution No. 620 - Legislative and Funding Priorities for 2021 Legislative Session to include language from WSSDA 2021 Legislative Position Priorities (Non-partisan, Student-Centered K-12 Advocacy). The motion was seconded by Director McKaughan.  With no discussion, the motion passed unanimously.
  Director McKaughan made a motion to approve Resolution No. 620 - Legislative and Funding Priorities for 2021 Legislative Session with the amended changes as recommended.  Director Seidel seconded the motion.  With no discussion, the motion passed unanimously.
  3.2 Outcome No. 3 Monitoring Report
Superintendent Murphy, OSD Cabinet members and staff presented the monitoring report for District Outcome 3: Advocate for the social, physical, and mental wellness of themselves and others and be hopeful about the future.
Our students will:
Communicate effectively.
Develop knowledge and skills to have healthy eating habits, have a healthy body image and access reliable health information and services.
Be physically active and see athletics and exercise as health-enhancing behaviors.
Understand and apply principles  of  sound mental  and emotional  health and learn to identify  signs  of  emotional  health concerns  such as  depression,  anxiety  and suicidal thinking in self  and others.
Understand how and when to seek supportive mental and emotional health resources for self and others.
Cultivate healthy relationships that honor each person’s personal preferences and boundaries.
Identify and develop personal strengths and interests.
Develop the skills and habits to assess the role of technology and social media in their lives and distinguish between healthy and harmful use.
  Work in progress shared: 
Health/PE Curriculum
Move review and adoption of health curriculum to school year 2021-22 with a pilot during spring 2022.
Review OSD board policies related to HIV/AIDS prevention and Sexual Health instruction to ensure alignment with Senate Bill 5395, Comprehensive Sexual Health.
Compliance by SY 2022-23.  Currently, grades 5 and up are in alignment with new regulations. Additional materials and staff training may be necessary in grades K-4 to address standards.
  Example of sexual health standards were shared.
  Career and Educational Pathway Resources
Naviance and High School and Beyond Planning  
  Activity and athletic participation rates and data to include club, disproportionality in participation, and barriers to participation were shared.
  Social Emotional Learning Programs
Secondary: Character Strong
Elementary: Second Steps
Remote-Learning Specifics (morning meetings, advisory, individual check-ins, office hours, small groups instruction, community council/parent group, lunch groups)
  Executive Director of Special Education, Ken Turcotte, and Ruth Middlebrook, Secondary Education Director of Special Education provided a brief report about the current district work on suicide prevention.
  Panorama Survey Implementation
Fall 2020 Surveys (student survey approx. 53% participation in grades 3-5
Data training and Considerations
Panorama Playbook
  Additional SEL Supports & Explorations
Purpose Prep 
Leadership development with principals 
Trauma-informed practices
Daily attendance/SEL Tracker
Mental health supports and interventions webpage
  Digital Citizenship
Common Sense Media PD Cohorts
Other Digital Citizenship Training
  Student-Centered Learning
Student Learning Participation Handbook and Social-Emotional Learning Toolkit
Building relationships with your students is of upmost importance
Relationships and SEL are just as important, if not more so, during distance learning
Want students to be emotionally healthy
Build in daily meetings with all children so as to build and refresh community
Self-Efficacy Playbook (sponsored)
Cultural Awareness Playbook (sponsored)
  A data chart of music enrollment by race for elementary school students was shared.
    4. CLOSING 
4.1 Board Member Comments and Student Representative Report
  Student Representative Rebecca McMillin-Hastings reported she is feeling a bit better about school especially with winter break coming up. She shared her thoughts about the availability of a COVID19 vaccine and how the future is weighing heavy on the minds of herself and fellow students.   
  Director Justin McKaughan wished all a Happy Hanukah.  He shared that he’s been reflecting these past months and appreciates the opportunity to share his voice as an educator and be part of the work the district is doing around equity.  He shared how grateful he is that teachers in our district are staying healthy and there has been no deaths.  As the WIAA Board representative, there has been some hard conversation about how students can continue to be active in the middle of a pandemic.  He thanked the school’s athletic director for all their hard work to make it happen.  It’s great to see students out there running and participating in activities while continuing to practice social distancing.  Director McKaughan thanked all who took part in tonight’s presentation.  He shared his goals as a board member and shared his experience as a student himself.  He thanked Superintendent Murphy for keeping all safe and also optimistic that we will slowly return to school.  
  Director Leslie Huff echoed Director McKaughan’s appreciation for OSDEF and their work to raise funds for our district and principals.  She appreciates all the hard work that goes into concerts, events, and activities to make things special for students and families especially throughout these challenging times.  She shared her appreciation for Principal Cleveringa and Principal Grant for their equity work and allowing her to participate.  Antonio McClinon (OHS) and Quinn Middleton (CHS) for allowing her to join their clubs and connect with students. And finally, she thanked those who have been very supportive of her during these past few weeks as she has been going through some difficult times.    
  Director Maria Flores wished everyone Happy Hanukah.  She shared how grateful she is to be in this moment of pause to rest and reflect.  Director Flores thanked everyone for engaging in this very hard discussion about race and racism sharing that collectively, we have to model the work of calling each other out and calling each other in.  She shared her experience and the risk when asking for data specifically for people of color.  We have to move forward to the light in the darkness.
  Director Hilary Seidel echoed President Clifthorne’s appreciation for tonight’s Outcome No. 3 Monitoring Report.  She thanked board members, President Clifthorne, and Superintendent Murphy for the opportunity to serve on the board as President sharing noting that it has been challenging, but there were also many achievements.  Director Seidel thanked the Transportation staff who works closely with city council for their efforts in helping develop the TRPC walking map for the county that map routes to ensure getting students can walk safely to schools. 
  President Scott Clifthorne thanked all fellow board members for all their work especially during these challenging times sharing that the board processes all these type of issues full public view.  The Board does not have separate meetings to discuss issues or board work other than scheduled retreats. His explanation is not to excuse the board for their actions, but wanted to explain the framework in which they do their work, make apologies, make efforts to repair relationships, and take steps to be leaders and work together with students and staff dedicating themselves toward the district’s strategic goals. He shared that the board and district have work to do with developing an equity plan.  They will continue to have moments to be called in and called out and that is okay. This is what is to be expected as a team. 
  Like other board members and OSD staff, President Clifthorne shared his school band and music experience giving a huge thank you to his teachers and our district music educators for all their great work. He noted that as part of tonight’s consent agenda, the OEA contract was approved and wanted to recognize the important work that was completed by the district and union leaders. In regard to the pandemic response and reopening, President Clifthorne mentioned that like Superintendent Murphy, he and the board continue to support and take guidance from our Thurston County Health Officer, Dr. Abdelmalek, and county health officials. Black Lives Matter.
     4.2 Adjourn
Being no further business, President Seidel adjourned the regular Board Meeting at 10:05 p.m.
The next Board Meeting is scheduled for Thursday, January 14, 2021.  A Board Work Session is scheduled for Thursday, December 17, 2020 at 6 p.m.  District Racial Equity Work will be discussed.
    Respectfully submitted,
  APPROVED - SIGNATURE ON FILE
___________________________________
Scott Clifthorne, President
  APPROVED - SIGNATURE ON FILE
___________________________________
Patrick C. Murphy, Ed.D, Superintendent
Secretary to the Board of Directors
    Minutes Taken by: Emmie San Nicolas
  Zoom Attendees: 76
    VIDEO RECORDING:
To view the recording of the December 10, 2020 Regular Board Meeting, cut and paste the link below in browser:  https://osd111.zoom.us/rec/share/a0mvE1Lw5XgUWh4K8XSghw72VKbH6EJvZC-Rf82-qXsv2LgBEfdOvJ6gbsAI_YzX.L5ysxVx-7fV7GVH6?startTime=1607653832000
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  Micro aggression Board Statement:
[Read by Director Seidel]
  <start>
  On behalf of the Board, I want to address an incident that occurred at our November 19 work session.
  During the work session a valued staff member was tokenized by a board member for their racial identity and that tokenization went unchecked by other board members. While the comment was not intended to be harmful, the impact was harm on an individual and community level. As individuals and a collective, we offer our sincere apology to the staff member who was tokenized and all who were impacted by the incident, but especially Black, Indigenous, and People of Color educators, families, and students.
  We thank the members of our community who have been willing to talk with us about this incident over the past several weeks. These kinds of conversations are difficult for all participants, and we are grateful for the additional emotional and intellectual labor that members of our community - especially those who identify as Black, Indigenous, and People of Color - have put into helping us better understand the impact of our actions and inaction.
  Microaggressions like this are just one part of the systemic racism that Black, Indigenous, and People of Color members of our community experience regularly both in our school system and the wider community. Despite our expressed commitment to racial equity, the Board recognizes that we contribute to institutional racism when we allow tokenization, microaggressions, and racially insensitive language to occur in board meetings and work sessions. Furthermore, we understand that due to the public nature of our work, we have a greater responsibility to ensure that our meetings are safe spaces for participants of all backgrounds and identities.
  We are committed to doing the work, both as individuals and a collective, to better understand systemic racism and how our own actions can either disrupt or uphold racist attitudes, policies, and outcomes. We acknowledge that this statement in and of itself is not a resolution--that we must continue to listen and learn and make amends to further the healing process--and we welcome continued conversation from all members of our community.