2022-06-09-minutes.txt

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Regular Board of Directors Meeting (Thursday, June 9, 2022)
Knox 111 Administrative Center (111 Bethel St. NE; Olympia 98506) Board Room and via Zoom
6:30 p.m. – 8:30 p.m.
  VIDEO RECORDING:
To view the recording of the June 9, 2022 Regular Board Meeting, cut and paste the link below in browser:
https://osd111.zoom.us/rec/share/lhVbKSv6U8q-RoSdU6Bj1SEA3ZC3VWbtr5ITOZ1mZO7cSSV-YUyBtW31D3ZYv2yR.7fIBjz7iLG8JDFfP?startTime=1653613249000
      MEETING MINUTES
  1.1 Call to Order & Pledge of Allegiance
President Flores called the OSD Regular Board Meeting to order at 6:31 p.m.
  President Flores led the Pledge of Allegiance and provided a brief explanation of the meeting format and process via in-person and Zoom. The board meeting is recorded. The link to the recording will be made available on the District’s OSD Board webpage via BoardDocs. Information on how to sign up to share comments during a board meeting by email or send via postal mail was also shared.
  1.2 Board Recognition of Tribal Land
President Flores read the following statement:
The Olympia School District rests on the ancestral territory of the Squaxin, Cowlitz, Coast Salish, and Nisqually People who have stewarded this land throughout the generations. The Board is committed to an ongoing dialog and partnership with Tribal neighbors and we pay our respects to elders both past and present.
  1.3 Roll Call
The following members were in-person at Knox 111 and confirmed their attendance:
President Maria Flores; Vice-President Justin McKaughan; Director Darcy Huffman; Director Hilary Seidel; Superintendent Patrick Murphy; Student Representatives Michelle Pineda and Matthew Scott.
  Director Scott Clifthorne was late with notice.
  1.4 Approval of the June 9, 2022 Board Meeting Agenda
Vice-President McKaughan made a motion to approve the June 9, 2022 meeting agenda as presented.  The motion was seconded unanimously approved.
  1.5 Approval of the May 26, 2022 OSD Regular Board Meeting Minutes
Vice-President McKaughan moved to approve the May 26, 2022 OSD Regular Board meeting minutes as written.  The motion was seconded and passed unanimously.
  1.6 Board Announcement
Vice-President McKaughan announced that he will be leaving his position as Director for District 2. Vice-President McKaughan read his letter of resignation noting that he will no longer be an Olympia resident and based on district policy, cannot serve as school board director.  He will be stepping down as Vice-President on June 22, 2022 but will continue as Director of District 2 through August 31st.
  The Board accepted Vice-President’s McKaughan’s resignation and his wish to continue as Director until the end of August.  President Flores announced that the Board will follow district Policy and Procedure 1115 to fill the vacancy.  Per policy, if there is a board vacancy, the remaining Board members shall fill such vacancy by appointment. The Board will receive applications from any qualified persons seeking to fill the position after suitable public notice. The Board will appoint one of the candidates to serve until the next regularly-scheduled Board election, at which time a director shall be elected for the unexpired term, if any.  The board will have 90 days to fill the seat when vacated on August 31, 2022.  The board is currently in the planning phase of the recruitment process.  More information about the board director search and how to apply for the board director position for District 2 will be shared on the district website when available.
   1.7 Introduction to New Hire(s)
Kate Davis, Director of Business and Financial Services
Assistant Superintendent of Business and Finance, Jennifer Priddy, introduced Ms. Davis and provided the board with a brief background.  Ms. Davis comes to Olympia School District from Shoreline School District.  She is a familiar face for many as she has partnered with district staff for many regional and state projects for districts throughout the state.  Welcome Kate!
  1.8 Public Comment - Accepted via Videoconferencing or Teleconferencing via Zoom, or by Email: public-comment@osd.wednet.edu. 
  Each speaker on the public comment list had up to three (3) minutes to speak. The following members of the public signed up to address the Board:
  In-Person:
Stephanie Nicole Reinauer         Diversity, equity, and inclusion
Tracey Carlos                            Pride Proclamation
Craig Baldwin                           Representative of Pizza Klatch
  Via Zoom:
Jessica Revelas                          “Don’t say Gay” proposal—opposed
Letitia (Tish) Conway-Cranos     Inclusive and safe learning environment.
Celeste Trimble                         Anti-bias, anti-homophobic schools
Meredith Lee Morgan                 School resource officers
Jadon, Berry, M.                       GLBTQIAA+ and Pride Month
Jennifer, Thacher, Whitney        Proposed reduction of educational staff
Isaac Vale                                 Against homophobia in school
Daisy Gradilla                          Personal, systemic, and societal bias *No Show
Wade Uyeda Pride                     LGBTQ+ acceptance and curriculum in schools
Melissa Havens                         LGBTQIA+ students, parents, OSD staff inclusion
Julie Kinn                                  Olympia Schools Censoring Conversation about LGBTQ+
Penporn Reck                           LGBTQIA student, staff and community inclusion
Timothy K. McLeod                    Student Safety
KT Rocille Treadwell                   Pride month
Daniel H Renfroe                       Inclusive Learning Environment
Duffie, Meghan                         Support LGBTQ and teachers  
Evan Harris Clifthorne               Inclusion
Christine Goode                        Pride Month
Andrea Schmitt                         Discussion of queerness in school
Hattie Osborne                          Pride Month
Lisa Askew                                Pride Month
Carolyn Balderston                    Support of OSD Pride month proclamation
Cathy Gudgel                           Safe and open place for all
Megan Elizabeth Lanese             Support for LGBTQIA Curriculum In School
Lois R (Becky) Midles                LGBT policy discussion
Megan Parke                             Pride celebration - in favor of resolution
AnnMarie Miller                         Support of an inclusive, queer-friendly learning environment I
Anna Uyeda                              LGBTQ+ Support in Schools and Lincoln Elementary Staffing
Dallas, Myers, James                 Support for the Board's PRIDE Proclamation  
Beth Doglio                               Supporting all our students
Pam Turlove                              Pride resolution
Karina Champion                      Pride Proclamation
Sofia Vasconi                            LGBTQ+ statement of support
Jennifer Knight                         Support of Pride Proclamation
Lucas Claussen                         Pride Month Support
Alex Dodwell                             Pride Month
Catherine Libby                         Keep LGBTQIA+ students a priority
Danielle Hull                              Inclusion
  President Flores entertained a motion for a five-minute recess at 8:07 p.m.  A motion was made, seconded, and passed unanimously.  The meeting was called back to order and resumed at 8:14 p.m.
  1.9    Superintendent Report  
Superintendent Murphy thanked those who provided public comment and addressed the concerns about staff cuts in schools, school safety, and district in support of pride month.
Congratulations to the Avanti graduates and looking forward to the Transition ceremony this week and CHS and OHS next week.
Acknowledged and thanked Meredith Morgan, CHS student, for her comment on SROs and school safety.
Budget survey will be presented at the June 23 Board Meeting.
Superintendent Murphy acknowledged Vice-President McKaughan’s announcement and his resignation and thanked him for his service, passion, and dedication to the students and teachers making our district better.
    2. CONSENT AGENDA
The basic purpose of the consent agenda is to act upon routine matters expeditiously. Items placed on the consent agenda are determined by the Board President in cooperation with the Superintendent, and are those which are considered common to the operation of the District and normally require no special Board discussion or debate. A Board member, however, may request that any item on the consent agenda be removed and inserted at an appropriate place on the regular agenda.
  Director Clifthorne moved to approve the Consent Agenda Items 2.1 through 2.4 as amended. The motion was seconded and passed unanimously.  
  2.1 Personnel Reports – Classified and Certificated
The Board approved the Classified and Certificated Personnel Reports for June 9, 2022.
  2.2 Resolution No. 640:  WIAA Membership Renewal 22-23SY
The Board approved Resolution No. 640 WIAA Membership Renewal for 22-23SY as presented.
Resolution 640 provides for renewed membership with the Washington Interscholastic Activities Association (WIAA), consents to abide by the rules and regulations of WIAA, and delegates to WIAA the authority to control, supervise and regulate interschool activities.
  2.3 Policy 2020:  Course Design, Identification and Adoption of Instructional Materials; 2nd Reading
The Board approved the 2nd reading of Board Policy Number 2020: Course Design, Identification and Adoption of Instructional Materials. The policy directly aligns with our Board and District responsibility for the improvement and growth of the educational program of the schools. Procedure development under the leadership of the Superintendent's Office then multi-year action planning through partnership between Teaching & Learning Team alongside educators, families, and students to follow.
  2.4 Vouchers for Approval
The Board approved General Fund Voucher Nos. 73127294 through 73127378, and electronic transactions, totaling $2,586,691.64; Associated Student Body Fund Voucher Nos. 73402601 through 73402606, and electronic transactions, totaling $64,243.02; and Capital Projects Fund Voucher Nos. 73203611 through 73203615, and electronic transactions, totaling $93,213.87.
    3. REGULAR AGENDA
3.1 Overnight Field Trip Requests for High Schools
Superintendent Murphy and Executive Director of Secondary Education, Mick Hart, presented the following overnight field trip requests noting that the Board was provided details of the requests that included a supervision plan:
  CHS Debate to National Competition June 11-18, 2022; Louisville, KY; 6 students; 1 staff chaperone.
Note: The ONFT for CHS Debate was originally reviewed and approved at the May 26 Board Meeting. This request has since been updated reducing the number of students in attendance, and a change in chaperone(s).
CHS Volleyball UW Team Camp July 17, 2022; Seattle, WA; 11 students; 3 staff chaperone.
  COVID safety guidelines and protocols will be implemented.  
  3.2 Policy 1250:  Students on Governing Boards; 2nd Reading
On behalf of the Board, Director Huffman presented the 2nd Reading of Policy 1250 Students on Governing Boards.  The Olympia School District Board of Directors recognizes the value of communicating with students and receiving their input and perspectives. To foster this relationship with students and ensure student voice is present in decision making, the board will annually seat one student representative from each OSD school enrolling students in grades 9 - 12 on the board of directors. Student representatives to the board are expected to attend all meetings. The student members will contribute to board discussion by providing student insight and perspective, serve as a liaison for the associated student body, and report to students about the work of the board and district activities. Student representatives will not attend executive sessions, make motions or hold board offices. Student representatives may cast non-binding,
advisory votes on motions before the board.
  Recruitment for the 22-23SY Student Board Representatives for Avanti, Capital, Olympia, and ORLA will begin on June 12.
A motion was made by Director Seidel to approve revised Policy 1250 Students on Governing Bodies as presented.  The motion was seconded and passed unanimously.
  3.3 Outcome 1 Monitoring Report
Outcome 1: Be compassionate and kind.  Student Outcomes is a large part of the District's Strategic Planning process.
  The monitoring report that provided a brief overview of the commitments related to Outcome 1 was presented by the Director of Whole Child Success, Char Franz, and the Assistant Director of College and Career Readiness, Sheralyn Weimer.
  Outcome #1 Indicators
Our students will….
1. Be aware of and appreciate one’s similarities and differences with others.
2. Listen well and cooperate with others.
3. Demonstrate awareness of one’s own thoughts and emotions and how
they impact behavior.
4. Express emotions, thoughts and impulses in positive and beneficial ways.
5. Resolve conflicts and repair relationships.
  The presentation included information on the following:
  Commitments Addressed
1. Panorama Well-Being Screener Implementation
2. Culturally Responsive Social Emotional learning (CR-SEL)
3. Family Partnership Training & Support
  Commitments Addressed in Previous Presentations and Included in
Appendix
1. Supports for Family Religious Celebrations and/or Cultural Observances
2. Student Social Emotional Well-Being Screener Responses
3. CR-SEL in Schools
4. Digital Citizenship
5. Student Discipline Data
  Panorama Well-Being Screener Implementation details and data were shared including:
Implementation Characteristics
1) Partnership across departments and roles
a) Within T&L- Instructional Coaches, Family Liaisons, Native Education, Multilingual Education
b) Communications Department
c) Elementary and Secondary Education and the Principals
d) Student Support Office
2) Increase accessibility to survey
a) Multicultural Nights to help with completing Panorama
b) Resources for younger students to make meaning of the questions on Panorama
c) Resources for students receiving Multilingua Services to make meaning of Panorama
d) Resources for student receiving 504 and IEP accommodations
e) 1:1 Family Liaison connection with parents
f) Native Family Groups led by our Tribal and Native Education Program Manager
g) Language Accessibility
h) Public link provided for the public to navigate our Panorama data
3) Tools for navigating Panorama
a) Asynchronous SEL to learn how to navigate Panorama
b) In partnership with Instructional Coaches and
  Where we will be going…
Identify how we can make the Panorama data relevant to the work we’re doing
Determine how we communicate to multiple stakeholders how Panorama is being utilized
  Cultural Responsive Socioemotional Learning (CR-SEL)
Explore professional development and support for all staff on trauma-informed practices.
Initiate professional development and support for all staff on de-escalation.
  The necessity for all of us to make meaning of CR-SEL–content and process
The necessity for collective healing as we move our work towards anti-racist and anti-oppressive work
The necessity for transformative relationships, not transactional–our relationships are based on our humanity
  Characteristics of CR-SEL inspired by anti-oppressive and anti-racist
education:
Community centered
Whole Child, Whole Educator, Whole Community
Healing and Empowering
Shared Leadership
Humanistic
Recognizes the expertise and strengths of the people involved (e.g. student experiences, family voice and school staff
collaboration)
  Voices from the field:  A video with OSD Staff Maria Garcia Lopez (Charo) & Pastora Hernandez Barbee was shared. Ms. Garcia and Ms. Hernandez Barbee shared their own experience working with student, families, and staff on program projects.
  Family Liaison Professional Development
Black Lives Matter - Co-created BLM Professional Development opportunities for
Elementary Principals, counselors, and instructional coaches during Black History Month.
Comprehensive Pride Programming- Co-created and implemented with instructional
coaches inclusive pride programming for the students to learn and participate in age
appropriate conversations surrounding LGBTQIA+ folks. Materials are open to staff across
the district.
Making Meaning with Panorama- Co-created with CR-SEL Instructional Coach
navigation tools for educators to utilize Panorama.
Language Line- Provided Language Line Professional Development at the beginning of the year.
  Professional Development focused on Supporting Multilingual Families
Professional Development created for educators to support our students receiving
Multilingual Education Services with…
completing High School Beyond Plan
identifying and communicating about college and career pathways
completing FAFSA and WASFAE
cultural responsive rooted efforts when communicating with families
  CLOSING
4.1 Board Member Comments and Student Representative Report
Student Representative Michelle Pineda shared how thankful she is to the public who shared a comment and shared some of her thoughts about the common topics.  She also made comment on the accomplishments displayed in the Outcome 1 Monitoring report and thanked all for doing the work.  
Student Representative Matthew Scott thanked fellow student Meredith Morgan and all students who have come out to speak during their tenure.  He thanked Director Huffman for revising district Policy 1250 Student in Governing Bodies allowing future student representatives the opportunity to vote.
Director Scott Clifthorne shared with fellow directors that he attended a memorial service the board meeting and briefly reflected on the connection of compassion and complexity that our community is facing and the way in which we are handling and supporting one another in a time of changing norms and trends, the sadness of hate fear and division makes us a richer and valuable community.  Referencing the public comment about student resource officers in our schools and emails about bring back student resource officers (SRO) in schools, Director Clifthorne shared that the board had a work session on June 3 with the Olympia City Council and discussed SROs. While there is no existing plan to have SROs in the schools again, he supports the need to continue the conversation to have safe schools sharing that it is an erroneous association to have SROs as the solution to gun violence in schools. Gun control is what it will take. There is no data that SROs will stop violence in buildings.  
Director Hilary Seidel took the opportunity to vote in support of the revised district Policy 1250 Student on Governing Bodies and is looking forward to celebrating new student representatives sharing that is a privilege to get to new our student representatives and observe their passion in advocating for other students. Director Seidel also shared her thoughts about the meaningful public comments noting that as an elected representative she values the trust of the community and promises to do all she can to ensure the safety of students and staff in our schools.  
Director Darcy Huffman shared a moment of gratitude for all who showed up today to share their very heartwarming and encouraging public comment.  She hopes that those who came out tonight will share with others how much support showed up tonight. Director Huffman shared her great experience attending the Pride Celebration recently in Olympia. It’s great that we support one another.  She would like to see the health and well-being of teachers at the forefront of the Board Directors.  She spoke openly about how important our paraeducators are.  Director Huffman also shared her thoughts and support of gender-neutral bathrooms
Vice-President Justin McKaughan was happy to attend and be part of all the excitement the students of Avanti felt during graduation this week.  It was great to see Student Representative Michelle Pineda and her fellow classmates enjoy the moment.  He enjoyed hearing students speak from the heart. Avanti leadership and staff gives a sense of belonging to the students. It was a joyous day. ORLA graduation was beautiful as well. Vice-President McKaughan was appreciative to enjoy the day with the graduates and Principal Reed and Principal Owen.  He also mentioned briefly shared the conversation during last week’s meeting with the City of Olympia.  Both parties engaged in rich conversation.  He encourages those interested in the work to watch the recorded video available in BoardDocs. There is a lot of partnering that is happening with the district and the city.
President Maria Flores noted the overwhelming feeling of emotions with graduation ceremonies and hearing the testimonial of those in support of pride month shared during public comments.  The ability for folks to rally in this community when they feel an injustice coming makes her proud to be part of the Olympia community. It’s affirming to see folks wanting to protect our children.
  1. OPENING
    4.2 ADJOURNED
Being no further business, the board meeting was adjourned at 9:38 p.m.
    Respectfully submitted,
  APPROVED 06/23/22 - Signature on file
___________________________________
Maria Flores, President
  APPROVED 06/23/22 - Signature on file
___________________________________
Patrick C. Murphy, Ed.D, Superintendent
Secretary to the Board of Directors
    Minutes prepared by: Emmie San Nicolas
  In-Person: 9
Zoom Attendees: 48