2017-03-22-minutes.txt

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SPECIAL MEETING OF THE BOARD
Wednesday, March 22, 2017
Minutes
  The meeting was held at the District Administration Building.
  CALL TO ORDER
President Wall called the meeting to order at 6:00 pm. The following were in attendance:
  Present:
Greg Wall                         President
Rebecca Diehl                     Vice President
Keith Garton                      Director
Christopher Lemke             Director
Seward Stevens                 Director
                                                 Karst Brandsma                 Superintendent
Tracy Patterson                  Assistant Superintendent for Business Services
Jay Villars                         Assistant Superintendent for Student Success
Amy Miller                         Communications Specialist
Robbie Bell                        Recorder
  Pledge of Allegiance:  President Wall led the flag salute.
  Establish Agenda:  President Wall established the agenda.   
  CONSENT AGENDA
MOTION:  GARTON/STEVENS moved approval of the Consent Agenda.  Motion carried unanimously.
Minutes of the Special Meeting of the Board of March 9, 2017
Minutes of the Special Meeting of the Board of March 15, 2017
Minutes of the Regular Meeting of the Board of March 15, 2017
Human Resources Employment Reports
Approval of Donations
Surplus Equipment from Technology
Surplus Equipment from Warehouse
Overnight Travel Request for SKHS Dance Team to attend the WIAA Championships March 24-26, 2017 in Yakima, Washington
Out-of-State Travel Request for East Port Orchard Elementary Staff to attend the National Conference on School Discipline June 25-30, 2017 in Las Vegas, Nevada
Procedure to Policy 2220 Student Calendar 2017-2018
New Policy 6501 Helicopter Landings on District Property - Second Reading
  Attachments to the Consent Agenda items can be found on the March 22, 2017 Board Agenda.
  ACTION ITEM
Interlocal Agreement with Aries Building Systems 
MOTION:  LEMKE/DIEHL moved approval.  Motion carried unanimously.
      INFORMATION/DISCUSSION
Superintendent Report:  Superintendent Brandsma offered the opportunity to Board Members to received additional technology support and/or training.  This could include a home visit by technology staff to make sure district equipment is set-up properly and/or one-on-one Surface training. Let Robbie know if interested.
  Superintendent Brandsma invited Director of Transportation, Jay Rosapepe, to present preliminary findings on the Boundary Committee’s work regarding elementary school boundary and capacity issues.  Mr. Rosapepe explained that the committee is considering many factors including enrollment projections, classroom utilization according to contract limitations, new housing developments and building permits, open enrollment policy and practices, and current district boundaries.  A formal recommendation will be submitted to the Superintendent and Board in the near future.
  Superintendent Brandsma invited Principal on Special Assignment, Jerry Holsten, to update the Board on the capacity review he conducted at South Kitsap High School in preparation of having all 9th grade students at the high school next year.  He took a close look at instructional spaces available per period.  He is recommending three additional double portables (six classrooms) and one restroom portable be installed adjacent to the CTP building.  A formal recommendation will be submitted to the Board at the next meeting.
  Superintendent Brandsma shared that a team will be in the District April 12 and 13 for a Special Services Management Review.  The Board is invited to participate on April 12 at 8:30 a.m.  He also reminded the Board of the upcoming WASA Awards Dinner on April 17, the Port Orchard Candidate’s Forum on April 27, the WSSDA Regional Meeting on May 20 in Bremerton, Celebration of Partnerships on May 18, and the District’s Retirement Celebration on June 6.
  School Bus Procurement:  Director of Transportation, Jay Rosapepe, provided an update of the status of the school bus fleet, current procurement bid request and timeline for the next purchase and delivery.  A recommendation will be submitted to the Board at the next meeting.
          A copy of Mr. Rosapepe’s presentation can be found on the March 22, 2017 Board Agenda.
  EXECUTIVE SESSION
The Board recessed into Executive Session at 7:20 pm for one hour to discuss school safety and national security, to evaluate the performance of an employee, and to meet with legal counsel regarding potential litigation.  At 8:20 pm, President Wall announced a 30-minute extension.  At 8:50 pm the Board reconvened and adjourned.
  Board Meeting Assessment:  Seward Stevens
Meeting adjourned at 8:50 pm
        Greg Wall,  President
  Karst Brandsma, Superintendent